How to make a list of illustrations that is separate from the contents page, but which keeps updating page numbers when other changes are made in the document?
Illustrated catalogue of the Eastman Dry Plate and Film Company (1886) – Public domain
It turns out that, for my auto-updating list of illustrations with page numbers, what I needed was to learn how to ‘Create a table of figures’.
The key steps to follow were:
Preparation
Locate the ‘References’ tab along the top of document
Insert Caption under each of illustration in document
Creating the list in the document
Go to the spot in the document where you want the list
Locate the ‘References’ tab along the top of document
Insert Table of Figures
Updating the list
Go to the list
Locate the ‘References’ tab along the top of document
Update Table (whenever needed later).
Of course, within each of these steps there are other options to try out to finesse the formatting but, in essentials, once the captions are done, the rest was rapid and (best of all) accurate.
I learned to type on a clackety old manual typewriter in an after-school class at Seaforth Tech. At the time, my parents told me that, all else failing, I ‘could always get a job as a typist’. It was impossible to foresee that, within the next two decades, we’d all be multi-skilled and tapping away at keyboards that were connected to word processing technology with more memory than we could possibly fill.
Not much had changed by the 70s. (Queensland State Archives, Digital Image ID 2855, public domain)
However, the trouble with learning to light fires by rubbing sticks together is that you can wilfully ignore the many automated features of new developments such as butane lighters, declaring that ‘it’s quicker if I just do it the way I usually do’. Recently, I hit this internal wall with a thud during my preparations of a manuscript for self-publication (more about that elsewhere!).
Yes, it needed a list of footnotes and a bibliography.
Yes, it needed a list of illustrations with page numbers that automatically updated when other changes were made in the manuscript.
Yes, it needed an index that similarly updated itself. I was fortunate enough to have my references and bibliography already formatted using 21st century technology (software Endnote), through having to use it in my work.
It was the list of illustrations and the index that I had persevered ‘doing it my way’: i.e., the very, very, very SLOW way. One week later, I am a born-again aficionado of the capacity of Word to create these. Dr Google threw up a lot of fellow-searchers, many of whom were asking questions about things a little to the side my exact needs, so I ended up at the Microsoft Office Support pages more often than not.*
Of course, many people are across this stuff and are technologically expert but, just in case you find you have similar blind-spot, I’ve done some other posts to that provide a potted summary.
(*I’m using Word 2016, Windows 10, on a PC, so my apologies to MAC users for any PC-centricism)
